Bylaws of the Sports Club

INTERNATIONAL DYNAMIC AND PRACTICAL SHOOTING SPORTS CLUB BYLAWS

Name, Headquarters, and Founding Member List of the Sports Club
ARTICLE 1
(1) The full name of the sports club is the International Dynamic and Practical Shooting Sports Club. The abbreviated name “UDPAS” will be used in the bylaws hereafter. The club’s address and headquarters are located in Istanbul.
The sports club may open branches domestically and internationally.

(2) The founding member list of the sports club is as follows:

Merit – Competence – Education – Discipline
While merit, competence, education, and discipline are fundamental principles, the following criteria must also be met for membership:

A. Applicants must have completed at least high school education.
B. Applicants must have received basic first aid training or commit to obtaining it. Additionally, any submitted first aid certification must be valid (i.e., not expired).
C. A criminal background check, including both archived and current records, must be submitted, excluding negligent offenses.
D. New membership applications to UDPAS Sports Club must be supported by endorsements from two existing members who vouch for the applicant. These endorsing members must be familiar with the applicant’s suitability based on the criteria outlined herein. Final acceptance of new members is subject to a majority vote of the Board of Directors.
E. Applicants must be 18 years of age or older to apply for standard membership in UDPAS Sports Club.
F. Individuals applying in the “Junior Shooter” category must submit written consent from a legal guardian. Applicants in this category must be at least 12 years old. Junior shooters may only participate in shooting practices and sports activities under the supervision of their legal guardians.

LICENSE: Refers to a person who, beyond the general rules applied by UDPAS Sports Club, possesses knowledge of the commonly accepted safe firearm handling rules.

MERIT: Encompasses a person’s education, experience, knowledge/skills, performance, adherence to UDPAS Sports Club’s membership culture, communication, effort, and dedication.

TRAINING: Refers to being fully aware of all rules set and implemented by UDPAS Sports Club, applying them completely, and acting without compromising safety under any circumstances.

DISCIPLINE: Means complying with and overseeing all rules established by UDPAS Sports Club, behaving in harmony with the club’s spirit, showing respect for our country’s national and moral values, and conducting oneself in a manner that does not damage the national honor of the Republic of Turkiye.

⸻

(2) Membership shall automatically terminate if a member later loses the qualifications required by relevant legislation or the club bylaws.

(3) Membership applications can only be rejected for justified reasons other than those stated in the bylaws, such as:

a. Failure to obtain a membership recommendation from any board member.

b. Failure to obtain recommendation letters from at least three current UDPAS members.

c. Displaying language, attitude, or behavior during interviews with board members that are deemed inappropriate for an athlete or athlete candidate.

d. Having been expelled by management from previously joined clubs or associations or being found to have acted contrary to bylaws.

(4) The General Assembly has the final say on objections to the acceptance or rejection of membership applications. Decisions on membership acceptance are discussed first on the agenda, and the applicant cannot vote at the General Assembly before the objection is resolved.

(5) Changes related to membership acceptance or termination must be reported to the Provincial Directorate of Youth and Sports, where the club’s headquarters is located, within thirty days.

⸻

Rights and Responsibilities of Members

ARTICLE 6- (1) Members of the sports club are obliged to comply with relevant legislation, club bylaws, and decisions of the club’s organs, and to pay their annual membership fee of 15.000 TRY (1250 TRY per month) for the year 2025 on time. The membership fee amount and increase rates for the following year shall be determined by the club management based on the government-announced Consumer Price Index (CPI) or Producer Price Index (PPI) rates at the start of the year.

⸻

Withdrawal from Membership

ARTICLE 7- (1) Any member may withdraw from the sports club membership for any reason by submitting a written notice. Withdrawal procedures can also be completed via the e-Government portal.

(2) Membership termination is considered effective as soon as the resignation letter reaches the management board. Leaving the club does not relieve the member of any outstanding debts to the club. Withdrawn members are removed from the membership registry and have no claim to the club’s assets.

⸻

Expulsion from Membership

ARTICLE 8-

(1) Grounds for expulsion from the sports club include:

a) Acting contrary to the club’s bylaws.

b) Failure to pay membership fees within one month despite written warnings.

c) Non-compliance with decisions made by club organs.

ç) Losing membership eligibility criteria.

d) Absence from assigned duties without excuse three times.

e) Violating safety rules during club-organized events.

f) Receiving three disqualification penalties due to safety rule violations in club competitions within one year.

g) Engaging in behavior contrary to the club’s founding purpose.

h) Acting in ways that disrupt members’ peace and security.

ı) Participation is essential; members who fail to attend 40% of activities in one year may be expelled by management decision.

i) Competitors disqualified twice within one year may be expelled by management decision.

j) Members involved in written communications containing political content, offensive language, violations of shooting discipline or general firearm safety rules, or discussions unrelated to legal matters concerning the group, as well as those exhibiting aggressive or threatening behavior or actions against social living, may be expelled for “indiscipline” by management decision.

k) Members who avoid responsibilities and fail to cooperate during club events, acting contrary to the team spirit, may be referred to the management board for “indiscipline.”

l) Members posting on social media or similar platforms in ways that violate general morality or mock club activities may be expelled by management decision.

m) Members who fail to attend activities without excuse or without obtaining permission via group chats or from the president may be referred to the management board for “indiscipline.”

n) Individuals holding Safety Officer or Chief Safety Officer certificates who fail without excuse to fulfill assigned duties at the president’s or board’s request may be referred to the management board for “indiscipline.”

o) Members organizing competitions in the name of UDPAS Sports Club or participating in foreign national or local competitions wearing the UDPAS uniform without permission from the board or president shall be referred to the management board for “indiscipline.”

(2) Upon detection of any of the above, the member’s membership shall be suspended by board decision and discussed at the next General Assembly meeting, which has the final say on expulsion. Expulsion decisions are publicly announced by the management board and personally notified to the concerned member. Expelled members are removed from the membership registry and have no claims over club assets.

⸻

Organs of the Sports Club

ARTICLE 9-

(1) The organs of the sports club are:

a) General Assembly.

b) Management Board.

c) Audit Board.

(2) The sports club may establish other organs such as disciplinary, advisory, scientific and health, training, financial, registry, press and public relations committees, or similar for relevant purposes. However, responsibilities and authorities of the main organs cannot be delegated to these bodies.

(3) According to Article 5, Paragraph 4 of Law No. 7405 on Sports Clubs and Federations, individuals convicted to one year or more imprisonment for intentional crimes, even if pardoned; crimes against state security, constitutional order, embezzlement, bribery, theft, fraud, forgery, abuse of trust, fraudulent bankruptcy, bid rigging, asset laundering from crime, terrorism financing, smuggling, hate crimes, sexual offenses, prostitution, drug manufacture and trafficking, aiding drug use, match-fixing, unlawful betting on sports competitions, or violating Article 20 of the same law, are automatically disqualified from holding management, supervisory, disciplinary or voluntary positions in sports clubs or affiliated companies upon the finalization of the court decision.

(4) Those who have received suspension penalties totaling one year or more within the last five years from arbitration boards, disciplinary boards of the Ministry of Youth and Sports, or sports federations (including international affiliates) are automatically disqualified from club management, audit, disciplinary, or other committee memberships upon finalization of the decision.

(5) Those disqualified or convicted as above cannot serve in sports club organs outside of the General Assembly.

⸻

Formation, Meeting Time and Place of the General Assembly

ARTICLE 10-

(1) The General Assembly is the highest decision-making body of the sports club and consists of registered club members.

(2) The General Assembly:

a) Holds ordinary meetings every three years in April at a place, date, and time determined by the management board.

b) May be called for extraordinary meetings by the management or audit board when necessary or upon written request of one-fifth of the club members, to be held within thirty days. If the management board fails to call the meeting, the court may appoint three members to convene the General Assembly upon request.

⸻

Notice Procedures for the General Assembly

ARTICLE 11-

(1) The management board prepares a list of members eligible to participate in the General Assembly according to the club bylaws.

(2) Members with voting rights shall be notified at least fifteen days in advance of the meeting date, time, place, and agenda by announcement in at least one newspaper or on the club’s website, by written notification, email, SMS, or local media. The notification also states the date, time, and place of the second meeting if the quorum is not met at the first meeting. The interval between the first and second meetings must be at least seven days and no more than sixty days.

(3) If the meeting is postponed for reasons other than lack of quorum, the reason must be announced using the original notification procedure. The postponed meeting must be held within six months at the latest, and members must be re-notified according to the original procedure. The General Assembly cannot be postponed more than once.

Section Eight
Income and Expenses of the Club

Article 25 – Club Income
The income sources of the club are as follows:

a) Membership entrance and annual dues,
b) Donations and aids received from persons, institutions, and organizations,
c) Revenues from activities such as tournaments, matches, camps, publications, lotteries, entertainment, excursions, and conferences organized by the club,
d) Income derived from the club’s assets,
e) Income from sponsorship and advertising,
f) Aid, premium, bonus, and other payments received from national and international federations and organizations,
g) Revenues from the commercial enterprises and economic operations established or to be established by the club,
h) Other revenues.

Article 26 – Membership Entrance and Annual Dues
The amount of the membership entrance fee and the annual dues are determined by the General Assembly.
The entrance and annual dues must be paid within thirty days of the membership decision. Members who do not pay their dues by the specified date shall be issued a written warning. Members who still do not pay within thirty days following this warning may be removed from membership by decision of the Board of Directors.

Article 27 – Income and Expense Procedures
All income of the club must be collected using a receipt, and all expenses must be made with an expenditure document. If income is collected through banks, bank receipts or account statements serve as supporting documents.
Receipts for income collection must be printed in accordance with the provisions of the Regulation on Associations and must be officially registered.
Expenditures must be documented with invoices, retail sales slips, self-employment receipts, or expenditure vouchers as required by the nature of the expense.
Free goods or services provided to individuals, institutions, or organizations must be documented with a delivery note.
Club revenues and expenses must be recorded in official books as specified in the Regulation on Associations.
Income and expense documents must be retained for 5 years, except those subject to longer retention under special laws.

Article 28 – Budget
The budget is prepared by the Board of Directors and submitted to the General Assembly for approval.
The approved budget shall be valid for two years. In cases of necessity, the General Assembly may amend the budget upon recommendation by the Board of Directors.
The budget must include projected income and expenditure items.
The Board of Directors may reallocate budgeted items up to 50% without requiring approval of the General Assembly. Reallocations exceeding 50% require approval of the General Assembly.

Entry into Force of the Budget
ARTICLE 23 – (1) The following principles shall be followed for the entry into force of the sports club’s budget:
a) The Executive Board shall compile budget proposals received from the various sports disciplines in which the club is active, along with the proposed expenditure and income budgets and any other required schedules and documents, to prepare the overall budget.
b) The prepared budget proposal, adhering to the timeline specified in the club’s charter for budget preparation, shall be discussed and finalized at an Executive Board meeting, then submitted to the General Assembly for approval. A copy of the budget proposal shall also be provided to any club member who requests it.
c) The sports club’s budget shall enter into force upon approval by the General Assembly.

⸻

Implementation of the Budget
ARTICLE 24 – (1) The following principles shall apply in the implementation of the sports club’s budget:
a) Preparation and revision of the detailed financing plan, transfers, appropriation records, additions, transfers and cancellations, special appropriation records, and deductions shall be undertaken by the Executive Board in accordance with Law No. 7405 and relevant legislation, and shall enter into force upon approval by the General Assembly. The Executive Board is authorized to utilize appropriations allocated by the General Assembly and may delegate this authority to one or more of its members.
b) The appropriations in the budget shall be used in line with the club’s objectives, as stated in the charter, and according to the items in the budget classification required to carry out the activities.
c) Appropriations shall be spent within the allocated amounts and strictly for the purposes for which they were granted.
ç) No expenditure may be made, nor may any action requiring expenditure be initiated, without a corresponding appropriation.

⸻

Spending Authority
ARTICLE 25 – (1) The President and the Treasurer, authorized by the Executive Board, are the spending authorities for each sports discipline for which budget appropriations have been allocated. They may spend up to the appropriated amounts. Spending authorities who receive appropriations through an appropriation document may spend within the limits of the appropriations allocated to them.

⸻

Expenditure Orders and Responsibility
ARTICLE 26 – (1) No expenditure may be made from the budget without an expenditure order issued by the spending authorities (President and Treasurer). Expenditure orders shall include justification, subject and amount of the work, duration, available appropriation, and details on execution methods.
(2) Spending authorities (President and Treasurer) are responsible for ensuring that expenditure orders comply with budgetary principles, relevant legislation, and Executive Board decisions, as well as for the efficient, economical, and effective use of appropriations.

⸻

Officials Responsible for Execution
ARTICLE 27 – (1) Officials responsible for the execution of expenditures and revenues shall be appointed by the Executive Board.
(2) Expenditures to be made and revenues to be collected shall be brought to a “payable” and “collectible” state by the execution officers.
(3) These officials shall carry out all tasks related to the realization of the club’s income and expenses in accordance with applicable legislation and Executive Board decisions.
(4) Execution officers are responsible for the timely and accurate execution of services assigned by spending authorities, as well as for the accuracy of the documents they prepare and their compliance with applicable laws and decisions of the Executive Board.

⸻

Income and Expenditure Procedures
ARTICLE 28 – (1) The club’s income shall be collected using receipts. When collected via bank, documents such as bank statements or receipts shall be deemed valid in place of collection receipts.
(2) Club expenditures shall be made using proper expenditure documents, such as invoices, retail sales slips, or self-employment receipts. For payments within the scope of Article 94 of the Income Tax Law No. 193 dated 31/12/1960, expense vouchers under Law No. 213 shall be used. For other payments outside this scope, expense receipts or bank statements may serve as valid expenditure documents.
(3) Any goods or services delivered by the club free of charge shall be documented with a Donation Delivery Certificate. Donations made to the club shall be accepted with a Donation Receipt Certificate.
(4) The above documents shall be printed in compliance with regulations — sequentially numbered, carbon-copied, containing 50 originals and 50 duplicates — or generated electronically through approved systems. Donation receipts may also be issued electronically using software authorized by the Ministry of Youth and Sports and stored in its information system.

⸻

Receipts
ARTICLE 29 – (1) Receipt forms to be used for collecting the club’s income shall be printed by a printing house based on an Executive Board decision and in the format and size stipulated by the regulations.
(2) Their printing, control, receipt from the printing house, registration, handover between old and new administrators, and use by authorized persons collecting income on behalf of the club shall all be governed by the relevant legal provisions.

⸻

Authorization Certificate
ARTICLE 30 – (1) Persons authorized to collect income on behalf of the club shall be appointed by an Executive Board decision, with their authorization period specified. A certificate containing their identity, signature, and photograph shall be issued in two copies and approved by the club president.
(2) The duration of the certificate shall not exceed the term of the Executive Board. Expired certificates shall be renewed. In cases of expiration, dismissal, resignation, or death of the authorized individual, or the club’s dissolution, the certificate must be returned to the Executive Board within one week. The Executive Board may revoke income collection authorization at any time.

⸻

Club Borrowing Procedures
ARTICLE 31 – (1) The club may borrow within the procedures, principles, and limits set by Law No. 7405 if needed to achieve its goals and conduct its activities, based on an Executive Board decision. Borrowing may be in the form of credit-based purchases or cash loans. However, such debt must not exceed the club’s revenue-generating capacity or create a risk of financial distress.

⸻

Declaration Obligation
ARTICLE 32 – (1) The club shall submit an annual declaration to the Ministry of Youth and Sports within three months after the end of the fiscal year, summarizing income and expenditures, profit and loss, and balance sheet results. This may be based on the calendar year or the competitive period of the sport branch with the highest spending.

⸻

Bookkeeping Obligation
ARTICLE 33 – (1) The club must maintain records in accordance with principles determined by the Ministry of Youth and Sports that clearly reflect its financial status, debts, receivables, and annual results. These records should allow an external expert to understand the club’s activities and financial health within a reasonable time frame. Club activities must be traceable through these records.

⸻

Club Administration and Responsibilities of Administrative Personnel
ARTICLE 34 – (1) The formation of administrative structures and the definition of duties, powers, and responsibilities of administrative staff other than the club’s statutory bodies shall be determined by the Executive Board.

⸻

Internal Auditing of the Club
ARTICLE 35 – (1) Internal auditing may be carried out by the General Assembly, Executive Board, or Supervisory Board. Independent audit firms may also be engaged. External auditing does not absolve the Supervisory Board of its responsibilities.

⸻

Amendment of the Club Charter
ARTICLE 36 – (1) The club charter may be amended by a decision of the General Assembly. Any amendments must be reported to the Ministry of Youth and Sports.
(2) An amendment to the charter requires a two-thirds majority vote of those present and entitled to vote. Voting is conducted openly.

⸻

Dissolution of the Club
ARTICLE 37 – (1) The General Assembly may decide to dissolve the club at any time.
(2) Dissolution requires a two-thirds majority vote of those present and entitled to vote. Voting is conducted openly.

⸻

Liquidation Procedures
ARTICLE 38 – (1) Upon dissolution, liquidation of the club’s assets shall be carried out by a liquidation board composed of the last members of the Executive Board. Liquidation begins on the date the dissolution is confirmed. During the process, the club shall be referred to as “In Liquidation – INTERNATIONAL DYNAMIC AND PRACTICAL SHOOTING SPORTS CLUB.”
(2) The board shall examine the club’s accounts, identify all assets and liabilities, and prepare a report. Creditors shall be notified, and available assets shall be converted to cash and used to pay off debts. If any funds remain, they shall be transferred to an entity designated by the General Assembly. If none is specified, they shall be transferred to the Provincial Directorate of Youth and Sports for use in provincial-level sports activities.
(3) All liquidation activities shall be documented in a liquidation report, and the process must be completed within three months unless an extension is granted.
(4) Upon completion of the liquidation, the board shall notify the Ministry of Youth and Sports within seven days, attaching the liquidation report.
(5) The liquidation board is responsible for storing all records and documents for five years. This responsibility may be delegated to a single board member.

PROVISIONAL ARTICLE 1 – (1) Until the first General Assembly, the following individuals shall serve as the provisional Executive Board members, representing the INTERNATIONAL DYNAMIC AND PRACTICAL SHOOTING SPORTS CLUB and conducting all affairs and transactions related to the Club:

Entry into Force
ARTICLE 39 – (1) This sports club charter consists of 38 (thirty-eight) articles and 1 (one) provisional article, and enters into force on the date the sports club is officially registered.